Depreciate without anybody remembering to
Register what you own, set the life and method once, and the charge posts on its own.
One register, everything on it
What you own, when you bought it, what it cost, where it is and what it is worth today.
Three ways to write down
Straight line for things that wear evenly, reducing balance for things that lose value early, or an accelerated basis.
Posts on its own
The charge lands each period without anybody running a spreadsheet or writing a journal.
Retired, not deleted
Sold or scrapped, with the date and the amount, and the row still there a year later.
Keep one register of what you own
The asset list is a spreadsheet rebuilt each year end. Half the things on it were sold two years ago.
Register each asset once with what it cost, when you bought it and where it is. It stays whatever happens afterwards.
See how accounting worksWrite each asset down the right way
A name, a category, what you paid and when. Then the method: straight line, reducing balance or accelerated, over the life you set, with its own residual. The charge is calculated before your eyes.
See how reports workLet the charge post itself
Depreciation is remembered in December and posted as one entry for the year. Every month before that reported a profit that was not real.
The charge lands each period on its own, against the location the asset belongs to. Monthly accounts carry the cost of using what you own.
See how period close worksCharge it in the month you used it
The expense lands each period rather than once a year, split by the location each asset sits at. Depreciation builds up in its own account, so the balance sheet shows what you paid and what is left.
See how accounting worksAbsorb machine cost into what you make
Where a machine makes a product, its depreciation can be absorbed onto the run, so what a unit cost includes the wear on what made it.
See how productions workThe machines charge their wear to the work.
Close it properly when it goes
An asset is sold and the row deleted, so the register agrees with today and nothing else. What you owned last year is gone.
Record that it went, when, and for how much. The register keeps it, so the position at any past date is still answerable.
See how period close worksAn asset marked disposed, with the date, the amount, and the book value it carried at the time; the register filtered to a past date with disposed assets shown. Awaiting a capture of the Disposals tab with rows before this section is composed.
An asset is not a list on its own
A purchase can bring it onto the register, and every charge posts through the same ledger.
Controlled the way everything here is controlled
An asset is not a list on its own
Questions people ask first
Do I have to remember to run depreciation?
No. The charge posts each period on its own, against the location that uses the asset, so monthly accounts carry the cost of ownership without anybody starting a process.
Which depreciation methods are there?
Straight line for things that wear evenly, reducing balance for the ones that lose value early, and accelerated. Set per asset, over the life and residual you choose.
Does an asset’s wear reach what a product cost to make?
Yes. Depreciation is an overhead type, so a machine on the register can absorb into the runs it made, alongside material and labour.
What happens to the asset’s original cost?
It stays. Depreciation builds up in its own account rather than eating into the cost, so the balance sheet shows what you paid and what is left.
What happens when I sell something?
Record what it went for and when. The book value it carried is recorded beside what you got, and the gain or loss posts itself.
Does a disposed asset disappear?
No. The register keeps what has gone as well as what remains, so when somebody asks what you held two years ago the answer is on the screen.
Can I group assets the way I report them?
Yes. Categories are yours, so vehicles, plant and fittings each read on their own rather than as one line called equipment.
Does an asset belong to a location?
Yes, and the depreciation belongs there too, so asking what a location cost to run includes the wear on what it uses.
Can a purchase create the asset?
Something bought can be brought onto the register rather than entered twice, so what you paid for it is what it is carried at.
Can I import the register I keep today?
Yes, including accumulated depreciation to date, so assets carry on from where your spreadsheet left them rather than starting again.
Add an asset and watch it depreciate
Register something against a location, set its life and method, and see the monthly charge, the net book value, and what happens when you dispose of it.