Know what you hold and what it is worth
Every way stock moves has a name and a value. In, out, transferred, issued or wasted, and the books move with it.
Set up once, sold anywhere
One item record with its units, its prices per location and its reorder point, behind every screen that touches it.
Nothing moves unnamed
Purchase, sale, return, transfer, issue, waste, write off. Every movement carries what kind it was and what it was worth.
Count and correct
Count what is there, record the difference against what the system thought, and let the books follow.
Value it your way
Weighted average, first in first out, standard, retail and more, chosen per item rather than forced on the business.
Build the item record once
The same product is a different code in the shop and a different price in every location. Everybody keeps their own record.
One record carries the units you trade in, the price each location charges, what it costs, and when to reorder.
See how it is set upRegister what you sell, make and consume
Products you resell, materials you consume, services you charge for. One register, grouped into categories, with photographs and supplier documents on the record.
See how purchases workBuy in cartons, sell in units
Set the unit you count in, then the ones you trade in. Buy a carton, sell a bottle, and the stock figure stays in one honest unit.
See how invoicing worksWhat the record carries
Enough on one item that nobody needs a second place to keep things.
Price it differently in each location
A price list per location, per customer type or per season, with the history of what it used to be. The counter reads the list for where the sale happened.
See how business units workReceive it once, into the right place
Goods arrive, somebody signs the delivery note, and stock is updated days later. Meanwhile the shop is selling what the system says it lacks.
Receive against what was ordered and stock moves then, at the location it arrived at, at what it cost.
See how purchases workMove stock when the goods arrive
Receiving is its own step, so the shelf is right before the paperwork catches up. Production output, customer returns and opening stock enter the same way.
See how productions workName every movement, including the awkward ones
Stock leaves for reasons nobody records. Used, taken, broken, thrown out. It becomes a shortage found at the count with no explanation.
Transfers, issues to production, operational use, waste and write offs each have their own name. A shortage is explained rather than discovered.
See how reports workMove stock and its value together
Send stock from one location to another and both sides move at once, quantity and value. The receiving location holds it at what it actually cost.
See how business units workThe shelf and the books agree.
Turn one thing into another
Break a sack into bags, combine parts into a kit, or work back from what you sold. One thing leaves stock and another enters, with the value carried across.
See how productions workCount it and record the difference
The count says one thing and the system another, so somebody types over the system figure. The difference vanishes and so does the explanation.
Enter what is there. The difference is recorded as a correction with a reason, and the books take the hit.
See how accounting worksCorrect it without hiding it
Every correction says which way it went and why: counted short, counted over, wasted, written off. Quantity and value both move, with a name on it.
See how reports workLet negative stock stay visible
When stock goes below zero the value stops at zero but the quantity does not. The problem stays on screen instead of being smoothed away.
See how accounting worksValue stock the way your accountant wants
The system values stock one way and your accountant wants another. So the real figure gets worked out in a spreadsheet at year end.
Choose the method per item and the value is right all year. Weighted average, first in first out, standard, retail, or item by item.
See how accounting worksPick the method item by item
Raw materials on weighted average, serialised equipment tracked individually, retail lines on cost to retail. Several methods, each on the items it suits.
See how it is set upSee what the shelves are worth today
By location, by category, or as one figure. What is not moving, what is about to run out, and what has been wasted. Read from movements, not a stocktake.
See how reports workQuestions people ask first
Can I value different items in different ways?
Yes. The method sits on the item rather than on the business, so raw materials can run on weighted average while serialised equipment is tracked individually and retail lines run on cost to retail.
Which method should I pick?
Weighted average suits most businesses and is the default. Your accountant will have a view on the rest, and the point is that you can follow it per item rather than being told which one to use.
What happens if stock goes below zero?
The value stops at zero but the quantity does not. The problem stays on screen as a negative rather than being smoothed away, because a shortage you cannot see is a shortage you cannot fix.
Can freight and duty reach what the item cost?
When they are on the same bill as the goods, yes. They spread across the items by value so the shelf carries the landed cost. Freight invoiced separately by a different supplier does not attach on its own.
Do transfers between locations carry the value?
Yes. Both sides move at once, quantity and value, so the receiving location holds the stock at what it actually cost rather than at nothing.
Can I buy in one unit and sell in another?
Yes. Set the unit you count in, then the ones you trade in. Buy a carton, sell a bottle, and the stock figure stays in one honest unit throughout.
What happens when a count disagrees with the system?
You enter what is actually there and the difference is recorded as a correction with a reason on it, not typed over. Quantity and value both move and the entry carries a name.
Does selling something move the stock?
Yes, in the same action as the sale, whether it went over a counter or on an invoice. What it cost you is written against the sale at the same moment.
Can each location have its own prices?
Yes. A price list per location, per customer type or per season, with the history of what it used to be. The counter reads the list for where the sale happened.
Do I need inventories to run production?
Yes. Material has to come off a shelf and finished goods have to go back onto one, so the two work together and sit in the same plan.
Controlled the way everything here is controlled
Stock is where four other things meet
Move stock and watch the value follow
Receive goods at one location, transfer some to another, issue the rest to a run, then see what each location holds and what it is worth.