Pay the right amount. Every time.
Controls before the money moves.
Duplicate payments. Bills for goods that never arrived. Invoices approved without a purchase order. These are not unusual, they happen when the controls are not built into the process. Trabalance puts the controls in place before the money moves.
Raise a purchase order
Lock the agreed price and quantity before anything arrives.
Receive and match
Goods received, matched to PO and bill. Three-way verification.
Approve and pay
Bill approved, payment matched, voucher generated automatically.
Purchase to Payment
Purchase Orders
Lock the agreed price and quantity before anything arrives. Authorisation on record for every purchase.
Goods Received Notes
Record exactly what arrived. Quantity and condition logged against the purchase order before the bill is processed.
Three-way Matching
Every bill verified against the purchase order and goods received note. Pay only for what was ordered and actually delivered.
Bills
Record vendor invoices on arrival. Due dates visible across all outstanding bills. Approved and posted in one action.
Payment Runs
Every payment matched to the bill it settles. Payment voucher generated automatically for the approval record.
Debit Notes
Returns and disputes handled correctly. Accounts payable balance updated without manual adjustment.
Controls and Collaboration
Approval Workflows
Configurable approval chains by amount, department, or vendor. No payment leaves without the right sign-off.
Vendor Collaboration
Vendors track their orders and submit documents through the platform. No paid seat required.
Expenses
Out-of-pocket spend recorded, receipted, and posted to the correct GL account with a full audit trail.
Due Date Tracking
Outstanding bills organised by due date. Nothing goes overdue without appearing on the payables dashboard first.
Vendor Spend Analysis
Spend by vendor, category, and period. Identify concentration risk and negotiate from an informed position.
API Access
Every purchasing workflow accessible via API. Connect to procurement systems, automate approvals, or integrate with AI agents.
Every capability in this module is accessible via API.
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